Staying organised in the workspace is an important part of being a productive, professional and successful employee. Being organised means you use your time more wisely, you’re more likely to climb the professional ladder, and you feel less stressed and overwhelmed at work. For some people, being organised comes easily. For many others, particularly visual-spatial learners, it’s not such a simple task.
There are multitudes of computer programs, smart-phone apps, and digital calendars available which all claim to increase organisation. However, if you’re a visual-spatial learner, then you may need an organisational aid that’s visible at all times to help you plan, monitor, and complete important work tasks and appointments.
If you’re the sort of person who prefers a handwritten shopping list to a digital list made on your phone or tablet, then installing a dedicated whiteboard in your workspace might be the ideal organisational aid. It will allow you to view work-related tasks, meetings, and deadlines at a glance without relying on digital technology.
Here are three steps to take to ensure your new whiteboard works successfully as an effective organisational tool.
1. Choose the Right Size
Whiteboards come in a huge range of sizes. To be effective as an organisational aid, your whiteboard will need to be large enough to comfortably fit all the information you need. Opt for one that’s as large as your working space will allow.
If your workspace doesn’t include a wall or partition that you can mount your whiteboard on, then you can use a mobile whiteboard with its own frame instead. If you’re planning to use a mobile whiteboard, check with your employer first to make sure it’s allowed and ask about the best place to locate it to ensure that it isn’t a hazard for your fellow employees.
2. Customise Your Whiteboard
No matter what size your new whiteboard is, it will function best as an organisational aid if it’s customised to suit your unique needs. You can do this yourself by using magnetic strips, numbers, and letters to create separate areas for different tasks and reminders. You can also order a printed whiteboard which includes all the required areas and also looks highly professional.
The different areas you might include when customising your whiteboard will depend largely on your industry and your role in the workplace. Common inclusions are a weekly or monthly planner, a to-do list, and an area for jotting down notes and ideas.
3. Don’t Forget To Use It
The key to making your whiteboard work effectively and increase your organisational skills at work is to make sure you use it religiously. Enter new information on it immediately, or as soon as possible, to make sure that important items aren’t neglected. This may require a concerted and conscious effort to begin with but will become second nature over time.
It’s also a good idea to develop the habit of updating your whiteboard at the end of each day. This way you can begin the next work day with a clear focus on what you have planned and the tasks that need completing.
Vista Visuals manufactures a wide variety of high-quality whiteboards that exceed Australian industry standards. They can custom-print your whiteboard to fit your exact specifications, or they can supply you with a magnetic planner kit to customise it yourself.
Contact the helpful team at Vista Visuals to find out more about how a whiteboard can help make you a more organised and productive worker. They can guide you through the range of products they offer and help you to decide which ones are best for your workspace.